No Fluff

The Art of Resignation: A Step-by-Step Guide to Writing a Professional Resignation Letter

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career advice from our no fluff, quick-read series

Resigning from a job can be a difficult and emotional experience, but it’s important to do it in a professional and respectful manner. A resignation letter is an official document that serves as written notice to your employer that you are leaving your position. Here’s the best way to write a resignation letter:

Be Clear and Concise:

Start by stating your intention to resign and the date you plan to leave. Be clear and concise about your reasons for leaving, but avoid going into too much detail or negative comments about the company or coworkers.

Express Gratitude:

Express gratitude to your employer and coworkers for the opportunities and experiences you have had while working with them. Acknowledge the positive impact they have had on your career and thank them for their support.

Offer to Help with the Transition:

Offer to help with the transition process and provide a detailed plan for transferring your responsibilities. This shows that you are a team player and that you are committed to making the transition as smooth as possible.

Provide Contact Information:

Provide your contact information and offer to assist with any questions or concerns during the transition period. This will help to ensure a positive and smooth transition for everyone involved.

Keep it Professional:

Use a professional tone and language throughout the letter. Avoid using slang or casual language, and make sure that the letter is well-written and free of grammatical errors.

Sign the Letter:

Finally, sign the letter to make it official and hand-deliver it to your manager or HR representative.

In conclusion, writing a resignation letter is an important step in the resignation process, and it’s essential to do it in a professional and respectful manner. By following these tips, you can ensure that you leave your position on a positive note and maintain good relationships with your employer and coworkers.

Chris Kidd is the owner of,,, and

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