5 Steps to Strong Vacation Boundaries

Disconnecting from work during vacation is one of the most valuable gifts you can give yourself — and your career. While it sounds simple, the reality often feels anything but. Company cultures, team expectations, or our own sense of responsibility can make it challenging to truly step away.

However, research — going back over a century — consistently highlights the importance of taking real breaks. Fully unplugging during vacations can reduce burnout, increase energy, and improve overall well-being. These benefits translate directly into enhanced productivity, creativity, and job satisfaction once you’re back at work. So, how can you establish boundaries that allow you to fully recharge while maintaining your professional reputation? Here are five tips to help you reclaim your vacation time.

1. Plan and Communicate Early

Start by informing your team and manager about your vacation well in advance. Specify the dates you’ll be away and clearly state your intention to disconnect. For example, “I’ll be out of the office from [date] to [date] and will not be checking emails or attending meetings during this time.” This gives everyone ample time to plan and minimizes disruptions in your absence.

2. Set Expectations with Key Contacts

Before you leave, identify critical tasks or projects that need attention. Delegate responsibilities to trusted colleagues, and provide them with clear instructions and any necessary resources. Be transparent with clients, too. A simple email like, “I’ll be out of the office but [Colleague] will be available to assist with any urgent matters,” can reassure them while maintaining professionalism.

3. Create a Strong Out-of-Office Message

Your out-of-office (OOO) reply is a vital tool for boundary-setting. Keep it polite but firm, such as:
“Thank you for your email. I am currently on vacation and will not be checking emails during this time. If your matter is urgent, please contact [Name and Contact Information]. I will respond to your message upon my return on [Date].”

This communicates your boundaries while directing urgent issues to someone who can handle them.

4. Remove Temptation

Disconnecting is easier when you create physical and mental distance from work. Turn off email notifications, remove work apps from your phone, or leave your laptop at home. If you must check in, set a specific time (e.g., 10 minutes in the morning) and stick to it.

5. Reframe Guilt as Leadership

Many professionals struggle with guilt about stepping away, fearing it reflects poorly on their work ethic. But taking a vacation is an act of leadership. By modeling healthy boundaries, you encourage your colleagues to do the same, fostering a culture of balance and respect.

Final Thoughts

Taking a vacation isn’t just a personal indulgence — it’s a strategic investment in your career. By setting clear boundaries, you allow yourself to truly recharge, which benefits your performance, health, and happiness in the long term. Remember, a well-rested professional is a more effective and innovative one.

So, as you plan your next break, commit to the art of disconnecting. Your future self (and your team!) will thank you.